Only people physically in the meeting room can start a Kaptivo session. Viewing the whiteboard then requires an invitation or an approval from someone already part of the Kaptivo session. No-one outside your session can access your session content.
Furthermore for Enterprise models it is possible for the administrator to setup the Kaptivos to enforce single-sign-on (SSO) authentication and enforce policies that only allow users from certain domains to access the Kaptivo.
Kaptivo operates in two modes: Cloud Mode and Local (Self-Hosted) Mode.
In Cloud Mode, all Kaptivo connections are routed via our secure SSL-encrypted cloud service. No data is stored here, this is a connection proxy only.
In Local (Self-Hosted) Mode, Kaptivo connections are available within your local network (or VPN) only, and no data is transmitted to or received from the Internet.
No whiteboard data is stored in the cloud, and whiteboard data is stored only temporarily (during the meeting) on Kaptivo itself. All Kaptivo communications are encrypted.
Some basic usage statistics may be sent to Kaptivo (metadata only no whiteboard content) to help us improve our service. This data is available for Enterprise users to view through our online portal.